posted 08-02-2012 04:46 PM            

CITY OF GRASS VALLEY CLOSED SESSION
CITY COUNCIL MEETING
Jan Arbuckle, Mayor Dan Miller, Vice Mayor
Yolanda Cookson Lisa Swarthout Jason Fouyer

NOTICE OF CLOSED SESSION MEETING
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF GRASS VALLEY WILL HOLD A CLOSED SESSION MEETING BEGINNING AT 6:00 PM. ON TUESDAY, AUGUST 7, 2012 IN MAYOR’S CONFERENCE ROOM OF GRASS VALLEY CITY HALL, 125 EAST MAIN STREET, GRASS VALLEY

CLOSED SESSION

CALL TO ORDER
Public Comments for Closed Session Items Only

I. CONFERENCE WITH LEGAL COUNSEL

The City Council finds, based on advice from legal counsel, that discussion in open
Session will prejudice the position of the City in the litigation. Michael R. Cobden, David J.
Ruderman, Tom Last, and Tim Kiser
Existing Litigation:
(G.C. 54956.9(a))
Name of Case: City of Grass Valley et al. v. Nevada County Airport Land Use Commission et al.
Names of Parties: Plaintiffs: City of Grass Valley; Loma Rica Ranch LLC; Bruce Ivy; Charlie Faber; Keoni Allen; Hansen Bros. Enterprises; Phil Ruble, Mimi Simmons; Reynold Johnson; and Robert Brewer.
Defendants: Nevada County Airport Land Use Commission; Nevada County Transportation Commission; and Does 1 through XX.
Case No.: 77990 (Nevada County Superior Court)

II. PERIODIC PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(G.C. 54957)
Title: City Administrator, Daniel C. Holler

CITY OF GRASS VALLEY
CITY COUNCIL MEETING
Jan Arbuckle, Mayor Dan Miller, Vice Mayor
Yolanda Cookson Lisa Swarthout Jason Fouyer

SPECIAL MEETING OF THE GRASS VALLEY CITY COUNCIL,
AND CAPITAL IMPROVEMENTS AUTHORITY

7:00 P. M., TUESDAY, AUGUST 7, 2012

COUNCIL CHAMBERS
GRASS VALLEY CITY HALL (LOWER LEVEL)
125 EAST MAIN STREET, GRASS VALLEY, CALIFORNIA
Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: info@cityofgrassvalley.com Web Site:
City Council welcomes you to its meetings, which are scheduled at 7 p.m. on the 2nd and 4th Tuesdays of each month. Your interest is encouraged and appreciated. This meeting is being broadcast “live” on Comcast Channel 17 and this meeting is being recorded by NCTV and is scheduled for rebroadcast on NCTV Channel 17. Please consult NCTV program listings as to the schedule at [URL=http://www.nevadacountytv.org.]www.nevadacountytv.org. In addition to being broadcast live on TV it is also is also being broadcast “live” on the internet at (click on the upper right hand button “Video City Council Meetings” and follow the instructions. This meeting is also recorded on audio tape. Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting. Action may be taken on any agenda item. Please turn off all cell phones or similar devices. Agenda materials are available at City Hall, the Grass Valley Public Library or on the City’s web site by clicking on each item’s icon. Staff reports and background information related to regular agenda items are available at City of Grass Valley City Hall, 125 East Main Street, Grass Valley, CA 95945. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 125 East Main Street, Grass Valley, CA 95945, during normal business hours. Such documents are also available on the City of Grass Valley website at [URL=http://www.city]www.city of grass valley.com subject to the City staff’s ability to post the documents before the meeting.

AGENDA

A. CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:

B. AGENDA APPROVAL
The City Council reserves the right to hear items in a different order in order to accomplish business in the most efficient manner

C. INTRODUCTIONS AND PRESENTATIONS

D. PUBLIC COMMENT - There is a time limitation of three minutes per person. For any items that are not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media.

E. CONSENT ITEMS – All matters listed under the Consent Calendar are to be considered routine by the City Council and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, members of the Council, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action (roll call vote).

1. Approval of Action Minutes of the Regular City Council Meeting of July 24, 2012
RECOMMENDATION: Approve Minutes as submitted.

2. Warrant Register
RECOMMENDATION: Approve warrant disbursements in the amount of $ $1,405,286.89 for the period July 19, 2012 through July 30, 2012.

3. Amendment to Chapter 2.34 “Personnel Commission” of the City of Grass Valley Municipal Code
RECOMMENDATION: Waive further reading and adopt by title only Ordinance No.741 of the City Council of the City of Grass Valley Amending Chapter 2.34 of the Grass of Grass Valley Municipal Code Maintaining the Existence of the Personnel Commission.

4. HOME Investment Partnership (HOME) Application to the State of California
RECOMMENDATION: Approve Resolution 2012-23 authorizing the submittal of an application to the State of California Department of Housing and Community Development (HCD) for HOME funds to be used for the City’s First Time Homebuyer Assistance Program.

5. Oversight Board Conflict of Interest Code
RECOMMENDATION: Adopt Resolution 2012-54 Approving the Conflict of Interest Code for the Oversight Board for the Successor Agency to the Redevelopment Agency of the City of Grass Valley.

6. Repeal Resolution 2012-15 and Approve Resolution 2012-55 Declaring Surplus for Three (3) Sig Sauer P220 Firearms and Authorization to Transfer Ownership to Employees Upon Employee Purchase
RECOMMENDATION: Repeal Resolution 2012-15 and Approve Resolution 2012-55 Declaring Surplus for Three (3) Sig Sauer P220 Firearms and Authorization to Transfer Ownership to Employees Upon Employee Purchase.

7. As-Needed Service Contracts – Authorizations to Issue Requests for Qualifications
RECOMMENDATION: That Council authorize the Public Works Director/City Engineer to advertise Requests for Qualifications (RFQ) for contracting with selected qualified firms on an as-needed basis in the areas of: 1) geotechnical engineering and materials testing; 2) constriction inspection services; and 3) land surveying and mapping.

8. Grading Permit No. 11-02 – Accept Public Improvements
RECOMMENDATION: That Council accept the public improvements constructed as part of Grading Permit No. 11-02 for 180 Sierra College Drive.

9. Annual Street Maintenance; Striping and Pothole Repair Projects – Authorization to Bid.
RECOMMENDATION: That Council: 1) approve the findings that the projects are categorically exempt from the provisions of the California
Environmental Quality Act (CEQA); and 2) authorize the advertisement for bids.

10. Dorsey Drive Interchange Project – Authorization to Execute an Agreement for Construction Management
RECOMMENDATION: That Council authorize the Public Works Director/City Engineer to execute an agreement up to $2,586,097.20 including contingency with the selected consultant, subject to legal review.

11. Joint Operations Agreement with the City of Nevada City.
RECOMMENDATION: Approve the adoption of the Joint Operations Agreement with the City of Nevada City and Authorize the Mayor to sign the Agreement on behalf of the City Council, subject to legal review.

F. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND / OR ANY ADDED AGENDA ITEMS

G. PUBLIC HEARING

12. Consideration to remove a Condition of Approval for Development Review Application 06DRC-18 (Walgreens) located at 400 Sutton Way.
RECOMMENDATION: Open and close the public hearing, find that the approved condition cannot be fully implemented, and delete condition of approval number 40.

H. ADMINISTRATIVE

13. Consideration of changes to the Historic Preservation Ordinance previously approved by ` the City Council prior to a second reading.
RECOMMENDATION: Review the proposed changes to the Historic Preservation
Ordinance and either:
1) Accept the changes and refer the proposed ordinance to the Planning Commission, or
2) Not accept the proposed changes and direct staff to return the previously-approved ordinance back to the City Council for a second reading.

14. Resolution to Place City Charter Update Measure on the 2012 Ballot
RECOMMENDATION: Re-Adopt Resolution No. 2012-50 requesting the Clerk of the County of Nevada to place on the ballot for the General Municipal Election to be held on November 6, 2012 the question of updating the City Charter.

15. Ordinance Enacting a General Transactions and Use Tax on Second Reading
RECOMMENDATION: Adopt Ordinance No.740 of the City Council of the City of Grass Valley Enacting a General Transactions and Use Tax to be Administered by the State Board of Equalization, Subject to Adoption by the Electorate.

16. Fiscal Policy
RECOMMENDATION: Approve Fiscal Policy 500.13 of the City of Grass Valley.

17. Appointment of Sustainability Ad Hoc Subcommittee
RECOMMENDATION: Approval of Resolution 2012-52 establishing an Ad Hoc committee on Sustainability of Staffing levels and fiscal stability and appoint two Council Members to serve on the committee.

I. BRIEF REPORTS BY COUNCIL MEMBERS

J. ADJOURN

[This message has been edited by Kristi (edited 08-02-2012).]