posted 09-19-2008 02:44 PM
CITY OF GRASS VALLEY
Mark Johnson, Mayor Lisa Swarthout, Vice Mayor
Jan Arbuckle Dan Miller Chauncey Poston
NOTICE OF SPECIAL MEETING (CLOSED SESSION)
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL and/or GRASS VALLEY REDEVELOPMENT AGENCY WILL HOLD A SPECIAL MEETING AT 6:30 P.M. ON TUESDAY, SEPTEMBER 23, 2008, IN THE MAYOR’S CONFERENCE ROOM OF GRASS VALLEY CITY HALL, 125 EAST MAIN STREET, GRASS VALLEY, TO CONSIDER THE MATTER LISTED BELOW. ANY MEMBER OF THE PUBLIC MAY COMMENT ON THIS ITEM BEFORE ITS CONSIDERATION.
I. CLOSED SESSION
Discipline/Dismissal/Release of a Public Employee pursuant to Government Code Section 54957
REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL,
CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT AGENCY
7:00 P. M., TUESDAY, SEPTEMBER 23, 2008
GRASS VALLEY CITY HALL (LOWER LEVEL)
125 EAST MAIN STREET, GRASS VALLEY, CALIFORNIA
Telephone: (530) 274-4310 – Fax: (530) 274-4399
E-Mail: email@example.com Web Site:
City Council and /or the Grass Valley Redevelopment Agency welcomes you to its meetings, which are scheduled at 7 p.m. on the 2nd and 4th Tuesdays of each month. Your interest is encouraged and appreciated. This meeting is being broadcast “live” on Comcast Channel 17 and This meeting is being recorded by NCTV and is scheduled for rebroadcast on NCTV Channel 17. Please consult NCTV program listings as to the schedule at [URL=http://www.nevadacountytv.org]www.nevadacountytv.org This meeting is also recorded on audio tape. Council Chambers are wheelchair accessible and listening devices are available. Other special accommodations may be requested to the City Clerk 72 hours in advance of the meeting. Action may be taken on any agenda item. Please turn off all cell phones or similar devices. Agenda materials are available at City Hall, the Grass Valley Public Library or on the City’s web site by clicking on each item’s icon.
A. CALL TO ORDER: Next Resolution – #08-74
PLEDGE OF ALLEGIANCE: Next Ordinance – # 699
B. AGENDA APPROVAL
The City Council reserves the right to hear items in a different order in order to accomplish business in the most efficient manner.
C. INTRODUCTIONS AND PRESENTATIONS (Limited to 15 minutes)
1. First 5 Nevada County – Presentation by Lindsay Dunckel, Executive Director
RECOMMENDATION: Informational item, no action necessary
D. PUBLIC COMMENT – There is a time limitation of three minutes per person. For any items that are not on the agenda and within the jurisdiction or interest of the City, please come to the podium at this time. If you wish to speak regarding a scheduled agenda item, please come to the podium when the item number and subject matter are announced. When recognized, please begin by providing your name and address for the record (optional). Anyone wishing to submit written information at the meeting needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff and the media.
E. BRIEF REPORTS BY COUNCIL MEMBERS
F. CONSENT ITEMS – All matters listed under the Consent Calendar are to be considered routine by the City Council and/or Grass Valley Redevelopment Agency (Agency) and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council and/or Grass Valley Redevelopment Agency votes on the motion to adopt, members of the Council and/or Agency, staff or the public request specific items to be removed from the Consent Calendar for separate discussion and action (roll call vote).
2. Warrant Registers
RECOMMENDATION: Approve warrant disbursements in the amount of $718,440.48 for the period September 1, 2008 through September 12, 2008.
3. Resolution No. R08-74 regarding Promissory Note evidencing the loan of up to $1.2 million dollars from the Redevelopment Agency to the City of Grass Valley.
RECOMENDATION: Adopt Resolution No. R08-74, a resolution of the Grass Valley Redevelopment Agency approving the execution of a promissory note evidencing the loan of up to $1.2 million in funds from the Grass Valley Redevelopment Agency to the City of Grass Valley and approve and authorize the Mayor to sign acceptance of the promissory note on behalf of the City of Grass Valley. (Action item for City and Agency)
4. Second Reading – Adoption of Glenbrook Basin Traffic Mitigation Fee Program
RECOMMENDATION: By motion, waive the second reading in its entirety and read by title only (requires a unanimous voice vote) and adopt Ordinance No. 699 to establish a traffic mitigation fee for a specific area of benefiting properties within the Glenbrook Basin to be effective 60 days after adoption
5. Resolution No.08-75 amending Resolution No.08-52 regarding rates of pay for exempt and non-contract employee or positions.
RECOMMENDATION: Approve Resolution No.08-75, a resolution of the City Council of the City of Grass Valley amending Resolution No. 08-52 establishing rates of pay for exempt and non-contract employees or positions and providing for the hiring and pay of temporary employees and specialty pay under certain circumstances.
6. Holdrege and Kull Professional Services Agreement Amendment No. 2 for Quarterly Monitoring and Soil Gas Investigation of Grass Valley Parking Lots (125 E Main St.) Lustis # 290003
RECOMMENDATION: That Council 1) approve Amendment No. 2 to the Professional Services Agreement with Holdrege & Kull in the amount of $37,100 to comply with conditions from the California Regional Water Quality Control Board (CRWQCB) concerning ground water monitoring for the parking lots at 125 East Main Street and 2) authorize the Mayor to execute the Amendment subject to legal review. (Action item for City and Agency)
7. Approval of a Part-Time Permanent Position of Administrative Clerk I for the Public Works Department
RECOMMENDATION: That Council 1) approve a part-time (80%) permanent position of Administrative Clerk I for the Public Works Department; 2) authorize the Public Works Director/City Engineer to recruit and appoint the position of Administrative Clerk I within the salary schedule range, and 3) approve the attached Budget Amendment.
8. Wastewater Treatment Plant BNR-UV Facilities - Adopt a Resolution verifying the City’s covenant to establish Sewer Rates to meet State Loan Funding obligations
RECOMMENDATION: That Council adopt Resolution No.08-76 covenanting to establish sewer rates and charges in amounts sufficient to generate net revenues equal to at least 1.25 times annual total debt service to meet State Loan Funding obligations.
9. Appointment to Parks & Recreation Commission
RECOMMENDATION: That Council approve the appointment of Nathan Paddock as Youth Member for the Parks & Recreation Commission.
10. Budget Amendment for Treatment Plant Operator
RECOMMENDATION: That Council approve the attached Budget Amendment in the amount of $47,250 for a Treatment Plant Operator position.
11. Notification of Public Works Department Layoffs
RECOMMENDATION: Informational Update
12. Authorize Chemical Purchase(s) from Other than Low Bidder
RECOMMENDATION: Grant authority to the Public Works Director to authorize chemical purchases within budget from other than the low bidder (next responsive low bidder) when product quality and or availability may cause disruption to the normal operations of either the Water or Wastewater Treatment Facilities and authorize the payment to Nalco Chemical Co. $3,353.75 (Invoice Number 94092142) for replacement chemical polymer.
G. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION AND / OR ANY ADDED AGENDA ITEMS
H. PUBLIC HEARINGS
I. STAFF REPORTS, REQUESTS AND COMMUNICATIONS
13. 2008 Street Overlay – Award Contract
RECOMMENDATION: That Council 1) award a contract for the construction of the 2008 Street Overlay Project to the lowest responsible bidder, 2) authorize the Mayor to execute the construction contract and 3) authorize the Public Works Director/City Engineer to approve Construction Contract Change Orders for 10% of the total contract amount. (voice vote)
14. Redevelopment Agency Loan Terms for Springhill Gardens Apartments
RECOMMENDATION: Authorize acceptance of the City of Grass Valley Redevelopment Agency (RDA) loan agreement terms, between the RDA and the borrower, Springhill Garden Associates, L.P. for a loan in principal amount of $600,000 from the Housing Set- Aside Fund. (voice vote) (Action item for Agency)
15. Submittal of Grant Application for EPA Brownfield Funding in the amount of $400,000 to conduct site assessment activities within the City of Grass Valley
RECOMMENDATION: Receive report and provide direction to proceed with filing of grant application to obtain EPA Brownfield funding (voice vote) (Action item for Agency)
16. Authorize agreements to allow for preparation of Environmental Impact Report (EIR) for Loma Rica Ranch Specific Plan
RECOMMENDATION: By motion, authorize the Mayor to sign the following;
1) agreement with RBF Consulting to prepare an EIR and certain studies, and 2) a Reimbursement Agreement with Carville Sierra to cover all costs (voice vote)
[This message has been edited by Barb (edited 09-22-2008).]