posted 06-22-2012 03:07 PM            

3.0 ROLL CALL
Commissioner Aguilar present x
Commissioner Bateman present x
Commissioner Swartzendruber present x
Vice-Chairman Brown present x
Chairman Ingram-Spencer present x

Members present were Chairman Ingram-Spencer, Vice-Chairman Brown, Commissioners Ben Aguilar, Dawn Bateman and Daniel Swartzendruber. Staff present included Planning Director Thomas Last, Planning Technician Barb Carman, Senior Civil Engineer Trisha Tillotson, Engineer Bjorn Jones and Administrative Clerk Sue Colbert.

4.0 APPROVAL OF AGENDA
The agenda was approved unanimously.

5.0 APPROVAL OF ACTION MINUTES
Motion by: Commissioner Swartzendruber moved to approve the action minutes from the March 20, 2012 meeting.
Second by: Commissioner Brown
Vote: 5 ¡V 0 for approval.

6.0 PUBLIC COMMENT - There is a time limitation of five minutes per person.
Chairman Ingram-Spencer opened and closed the public comment at 7:02 p.m.

7.0 CONSENT ITEMS - (roll call vote)
All matters listed under the consent calendar are to be considered routine by the Planning Commission and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before Planning Commission votes on the motion to adopt, members of the Commission, staff or the public request specific items be removed from the consent calendar for separate action.

There were no consent items.

8.0 PUBLIC MEETINGS / HEARINGS

8.1 Development Review (12PLN-09) for CAO Engineering to construct a 19,200 sq. ft. building with 15,200 sq. ft. of warehouse and 4,000 sq. ft. of office space located at 150 Crown Point Court (APN 09-700-25) in the SP1-A (Whispering Pines Specific Plan) Zoning District. Environmental Determination: Previously adopted Negative Declaration with Addendum.

Chairman Ingram-Spencer asked for item 8.1 at 7:03 p.m.
Planning Technician, Barb Carman presented the Development Review application (12PLN-09). She noted the previously approved project was originally submitted in 2006. The interior square footage has been reduced and landscape planters have been added to the parking area. The Negative Declaration was previously adopted in 2008. Minor changes to the project (square footage and additional parking spaces) required an addendum to the Negative Declaration.

Applicant Representative, Tony Ozanich CAO Engineering was in attendance. Mr. Ozanich noted the square footage was recalculated to reflect accurate totals for warehouse and office use.

Questions of Staff or Applicant
Commissioner Swartzendruber asked why the number of parking spaces increased, when the square footage decreased. He asked if the tenant were to convert additional space to office use, would the parking requirements change.

Barb Carman noted the adoption of the Development Code in 2007 increased the number of parking spaces required.

Mr. Ozanich noted the parking requirements would be reviewed if a tenant were to convert additional space to office use.

Chairman Ingram-Spencer opened the public hearing at 7:16 p.m.

Daniel and Linda Ketcham, Property owners of neighboring property located at 11693 Brunswick Pines Road

Mr. Ketcham noted his awareness of his residential parcel abutting the corporate business park when the property was purchased in 1988. He provided copies of the Whispering Pines Specific Plan to the Commission and lighting proposed on the east side of the project. He asked that outdoor storage be prohibited as part of approval of the project. He noted his concerns with the location of the roof-mounted HVAC equipment and meeting the non-visible requirement; sheet, ribbed or fabricated panels should not be allowed; preference for earth toned colors, not the accent blue tones; compatibility of the proposed awnings; consider relocation of the trash receptacle due to the disturbing 5 a.m. trash pickup.

Mr. and Mrs. Bruce Ivy, Property owners of adjacent parcel 7a
Mr. Ivy noted his concerns with the colors and metal siding; and disapproval of the project as submitted.

Phillip McMullin, Property owner of neighboring property on Brunswick Pines Road
Mr. McMullin agreed with the previous property owners.

Chairman Ingram-Spencer closed the public hearing at 7:29 p.m.

Questions of Staff and Applicant

Commissioner Brown asked what portions of this proposal did not meet the Whispering Pines Specific Plan.

Planning Director Tom Last stated the height did not meet the standards and a variance was approved. Outdoor storage would have to be addressed through Code Enforcement due to a violation of the zoning code. Lighting is another standard in the plan that would be verified with the Building inspection/permitting process. Variations in colors and the accepted use of metal siding has evolved over the years through the Design Review process. The Whispering Pines Specific Plan is to be used as guidelines.

Commissioner Swartzendruber is sympathetic to adjacent property owners with their concerns with the metal industrial-looking building. He stated his preference of additional stucco, board and bat siding to be more consistent with other buildings in the area; insure that the roof-mounted HVAC units cannot be seen; a review of the exterior lighting; additional landscaping beyond the toe of slopes. He questioned the acceptance of outdoor storage, equipment, and parking 45¡¦ tractor trailers on this lot; concern with blue tones and preference of stucco along the west side, not alternating like the eastern side of the building.

The Applicant Representative, Tony Ozanich noted the parapet surrounds the building; HVAC units are to be installed towards the front, screened by the tall parapet, preventing sight of units at either side. Wall pack lights can be shielded and directed downward. Landscaping can be modified. The trash enclosure sits 6¡¦ below adjoining grade and will not be seen, minimizing the noise during pick up. No place on western side to place the enclosure.

Planning Director, Thomas Last and the Commission members continued to review the elevations of the project with the applicant representative

Motion by: Commissioner Swartzendruber motioned to approve application (12PLN-09), subject to the findings and conditions of approval as presented with modifications including less metal, more stucco; additional landscaping on the east side and above the toe of slopes; trash enclosure located 6¡¦ below grade; shield lighting on wall pack units to reduce overflow onto residential parcels; no outdoor storage; HVAC screened with parapet, invisible from Crown Point Court; blue trim reduced to one (top notation) muted blue tone.
Second by: Chairman Ingram-Spencer
Roll Call: 5 ¡V 0 for approval.
Commissioner Aguilar yes
Commissioner Bateman yes
Commissioner Swartzendruber yes
Vice-Chairman Brown yes
Chairman Ingram-Spencer yes

9.0 NON PUBLIC HEARING ITEMS
There were no items.

10.0 ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE ACTION
There were no items removed for discussion or separate action.

11.0 OTHER BUSINESS
11.1 Review of City Council Items
Thomas Last, Planning Director reviewed the following:
„X Second reading on proposed zoning changes will take effect on May 10th
„X Oversight Board to review the RDA Successor Agency, following the disillusion of Redevelopment Agency ¡V first meeting was April 12th
„X Budget meetings are progressing

11.2 Future Meetings, Hearings and Study Sessions
Thomas Last, Planning Director noted:
„X Historic Preservation Ordinance will be heard on April 24th; to include Council Member Cookson
„X Possibly no April Planning Commission meeting
„X RDA Oversight Board meeting scheduled for April 30th

12.0 BRIEF ANNOUNCEMENTS / REPORTS BY COMMISSION MEMBERS
Commissioner Tom Brown noted the DRC heard the project brought before the Commission this evening.

13.0 PLANNING DIRECTOR REPORT
Planning Director, Thomas Last noted the following:
„X The City hired new a Finance / Administrative Services Director, Ms. Roberta Raper

14.0 ADJOURNMENT
Adjourn to the regular meeting scheduled for Tuesday, May 15, 2012.

Motion by: Commissioner Bateman motioned to adjourn the meeting.
. Second by: Commissioner Brown
Vote: 5 ¡V 0 for approval.

Chairman Ingram-Spencer adjourned the meeting at 8:28 p.m. to the next Planning Commission meeting scheduled for 7:00 p.m. on Tuesday, May 15, 2012 in Council Chambers at City Hall, Grass Valley, California.

Respectfully Submitted,

Sue Colbert
Administrative Clerk to the Planning Commission

Approved this ____________ day of ________________, 2012

___________________________
Patti Ingram-Spencer, Chairman

Reviewed by _____________________________________

Thomas Last, Planning Director