Council Meeting Minutes for December 08, 2009

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Topic: Council Meeting Minutes for December 08, 2009

Kristi
Administrator

posted 08-04-2010 09:37 AM

CITY OF GRASS VALLEY
CITY COUNCIL MEETING MINUTES
OF DECEMBER 8, 2009
Lisa Swarthout, Mayor Jan Arbuckle, Vice Mayor
Yolanda Cookson Dan Miller Chauncey Poston
REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL,
CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT AGENCY
7:00 P. M., TUESDAY, DECEMBER 8, 2009
COUNCIL CHAMBERS
GRASS VALLEY CITY HALL (LOWER LEVEL)
125 EAST MAIN STREET, GRASS VALLEY, CALIFORNIA
Telephone: (530) 274-4310 - Fax: (530) 274-4399
E-Mail: infocityofgrassvalley.com Web Site: www.cityofgrassvalley.com
AGENDA
A. CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE: Tom Staser
ROLL CALL: Vice Mayor Arbuckle, Council Member Cookson, Council Member Miller,
Council Member Poston, and Mayor Swarthout were all present.
B. AGENDA APPROVAL
NO CHANGES WERE MADE TO THE AGENDA
C. INTRODUCTIONS AND PRESENTATIONS
1. Proclamation for the 18th Annual Food and Toy Run
RECOMMENDATION: Mayor presents the proclamation
THE MAYOR PRESENTED THE PROCLAMATION TO TOM STASER AND TOM SPOKE
ABOUT THE UPCOMING TOY RUN ON DECEMBER 12, 2009.
2. Recognition of Terry Van Etten
RECOMMENDATION: Recognize Terry Van Etten for his 36 years of employment with
the City of Grass Valley
POLICE CHIEF JOHN FOSTER INTRODUCED THIS ITEM TO COUNCIL AND SPOKE
REGARDING TERRY’S SERVICE TO THE CITY. THE MAYOR PRESENTED A PLAQUE TO
TERRY FOR HIS YEARS OF SERVICE TO THE CITY.
D. PUBLIC COMMENT
HOWARD LEVINE, EXECUTIVE DIRECTOR OF THE GRASS VALLEY DOWNTOWN
ASSOCIATION SPOKE REGARDING CORNISH CHRISTMAS AND DONATION DAY. HE
ALSO ANNOUNCED THAT THE 2009 CHRISTMAS ORNAMENTS ARE AVAILABLE FOR
PURCHASE AND THIS YEAR’S IS FOOTHILL FLOWERS.
E. BRIEF REPORTS BY COUNCIL MEMBERS
COUNCIL MEMBER MILLER SPOKE ABOUT THE FIRE DEPARTMENT MEETING AND
THE NEVADA UNION FOOTBALL TEAM. COUNCIL MEMBER POSTON SPOKE
REGARDING ATTENDING VICE MAYOR ARBUCKLE’S CHRISTMAS PARTY. MAYOR
SWARTHOUT THANKED THE PUBLIC WORKS DEPARTMENT THEIR HARD WORK IN
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SPRUCING UP THE DOWN AREA AND IS HOPING THAT THEIR WILL BE NO MORE
SNOW BEFORE CHRISTMAS. SHE ALSO ANNOUNCED THAT THERE WILL BE A
MEETING ON THURSDAY REGARDING THE LIBRARY.
F. CONSENT ITEMS - (roll call vote).
VICE MAYOR ARBUCKLE MOVED TO APPROVE THE CONSENT AGENDA;
SECONDED BY COUNCIL MEMBER MILLER. THE MOTION CARRIED BY A 5-0 ROLL
CALL VOTE
Approval of Action Minutes of the Regular Meeting of November 24, 2009
RECOMMENDATION: Approve Minutes as submitted.
4. Warrant Registers
RECOMMENDATION: Approve warrant disbursements in the amount of $326,716.61 for
the period November 14, 2009 through November 30, 2009.
Investment Reports for October 2009
RECOMMENDATION: Approve Monthly Statement of Investments for October 2009
6. Annual Report on Capital Improvement Programs as required by Government Code
section 66006 (b)
RECOMMENDATION: 1) Receive and file annual report on development impact fee
activity as required by Government Code section 66006 (b) and 2) Adopt Resolution 2009-
93 (Exhibit "A") making findings related to Development Impact Fees on hand and
collected more than five years ago.
7. Amendment to the Lease Agreement between the Grass Valley Downtown Association
(GVDA) and the City of Grass Valley for purposes of renting office space at Elisabeth
Daniels Park
RECOMMENDATION: Approve lease amendment between the GVDA and the City and
authorize the Mayor to sign.
8. Memorandum of Understanding (MOU) between Unit# 1 -Management/Supervisory,
Professional and Confidential Personnel and the City of Grass Valley
RECOMMENDATION: Adopt Side Letter Modifying Unit #1 MOU Article 3, subsection
E Vacation Leave.
Memorandum of Understanding (MOU) between Unit#8 Grass Valley Career Firefighters
and the City of Grass Valley
RECOMMENDATION: Adopt Unit #8 MOU
10. Adopt Resolution No. 2009-94 for Equipment Procurement Authorization (Snow Plows)
RECOMMENDATION: That Council 1) adopt the attached Resolution No. 2009-94
declaring, after no bids were received for the purchase and installation of three (3) snow
plow assemblies, that the work in question may be better performed by the City’s Public
Works Department procuring contract(s) without advertising and bidding in accordance
with the City Charter Article XIII (requires 4/5 roll call vote); and, 2) authorize the Public
Works Director/City Engineer to procure equipment and installation services for three (3)
snow plows and associated materials, supplies and services up to $30,000, due to the
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urgent necessity of the work for the preservation of property. (Requires for 4/5’s roll call
vote)
11. Northern Sierra Air Quality District AB2766 DMV Surcharge Fund Program
RECOMMENDATION: That Council 1) authorize the Public Works Director/City
Engineer or the Fire Chief to execute any agreements or project related documents deemed
necessary to obtain Northern Sierra Air Quality District (NSAQD) AB2766 Grant funds
for the replacement of a 1991 International Dump Truck and 1980 Aerial Fire Apparatus
(Ladder Truck) with similar, cleaner, emissions compliant vehicles; and, 2) authorize the
solicitation for procurement of the respective replacement vehicles.
12. Authorize the Public Works Director/City Engineer to Accept Improvements for the
2007/2008 Sidewalk Project
RECOMMENDATION: That Council authorize the Public Works Director/City Engineer
to accept the improvements for each of three project locations which are part of the
2007/2008 Sidewalk Project.
13. TLA Engineering & Planning, Inc. Professional Services Agreement - Amendment No. 1
RECOMMENDATION: That Council: 1) review and approve the proposed Professional
Services Agreement Amendment No. 1 with TLA Engineering & Planning, Inc. (TLA) in
the amount of $133,400 for services including but not limited to, final engineering design,
preparation of construction plans and specifications, bid support services, and construction
assistance; 2) authorize the Public Works Director/City Engineer to execute Amendment
No 1 with TLA, subject to legal review; and, 3) authorize the City Administrator to
approve any necessary budget transfers to fund Amendment No.1 and associated staff time.
14. Fire Station I Architectural Service Contract Amendment
RECOMMENDATION: That the City Council authorize the Public Works Director/City
Engineer to approve, subject to legal review, a contract amendment with Jeff Gold and
Associates, AlA for architectural, engineering and project administration services for the
remodel of Fire Station 1 in an amount not to exceed $125,000.
G. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR
SEPARATE ACTION AND / OR ANY ADDED AGENDA ITEMS
NO ITEMS WERE REMOVED FOR DISCUSSION
H. PUBLIC HEARING
15. Public Hearing for the consideration of adopting Resolution 2009-95 levying
Assessments for the Downtown Parking and Business Improvement District (BID) Zone 1
and Zone 2 for 2010.
RECOMMENDATION: Following the public hearing, Adopt Resolution No. 2009-95
a resolution of the City Council of the City of Grass Valley levying an annual assessment
for Downtown Parking and Business Improvement District Zone I and Zone 2 for calendar
year 2010.
CITY ADMINISTRATOR DAN HOLLER PRESENTED THIS ITEM TO COUNCIL. THE
MAYOR OPENED THE PUBLIC HEARING AND AS THERE WAS NO ONE WHO WANTED
TO SPEAK CLOSED THE PUBLIC HEARING. VICE MAYOR ARBUCKLE MOVED TO
ADOPT RESOLUTION NO. 2009-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRASS VALLEY LEVYING AN ANNUAL ASSESSMENT FOR DOWNTOWN PARKING
AND BUSINESS IMPROVEMENT DISTRICT ZONE 1 AND ZONE 2 FOR CALENDAR YEAR
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2010. COUNCIL MEMBER COOKSON SECONDED AND THE MOTION CARRIED BY A 5-0
RO LL CiALaL
I. ADMINISTRATIVE
16. Roundabout Centerpiece Artwork - Professional Services Agreement
RECOMMENDATION: That Council authorize the Public Works Director/City Engineer
to execute a professional service agreement with artist Kurt Steger for purchase and
installation of artwork for the new East Main/Idaho-Maryland (EMIM) Roundabout in an
amount not to exceed $50,000, subject to legal review. (Redevelopment Agency Item)
COUNCIL MEMBER COOKSON RECUSED HERSELF DO TO A CONFLICT OF INTEREST
PUBLIC WORKS DIRECTOR/CITY ENGINEER PRESENTED THIS ITEM TO COUNCIL
THE ARTIST, KURT STEGER CAME FORWARD AND ADDRESSED THE COUNCIL AND
ANSWERED QUESTIONS THE MAYOR OPENED UP THE ITEM FOR PUBLIC COMMENT
AND THE FOLLOWING PERSONS CAME FORWARD IN SUPPORT OF THE AGREEMENT
DAN RYDER MAIDU CHAIRMAN OF THE TRIBE, PEGGY WRIGHT, JOHN BLINDER,
LINDA SAPPETS, IZZIE MARTIN, LIZ COOTZ AND JENNY HALE THE ARTIST AGREED
TO CHANGING THE COMPLETION DATE TO MAY 10, 2020 AND THAT THE FINAL
PAYMENT WOULD BE MADE ONCE THE PROJECT IS COMPLETED COUNCIL MEMBER
MILLER MOVED THAT COUNCIL AUTHORIZE THE PUBLIC WORKS DIRECTOR/CITY
ENGINEER TO EXECUTE A PROFESSIONAL SERVICE AGREEMENT WITH ARTIST
KURT STEGER FOR PURCHASE AND INSTALLATION OF ARTWORK FOR THE NEW
EAST MAIN/IDAHO-MARYLAND (EMIM) ROUNDABOUT IN AN AMOUNT NOT TO
EXCEED $50,000, SUBJECT TO LEGAL REVIEW AND COUNCIL MEMBER POSTON
SECONDED THE MOTION CARRIED BY A 3-1-1 VOTE WITH THE MAYOR VOTING NO
AND COUNCIL MEMBER COOKSON ABSTAINING.
17. Review and Update on Medicare Secondary Payer Act
RECOMMENDATION: Provide Council comments and receive and file.
CITY ADMINISTRATOR DAN HOLLER PRESENTED THIS ITEM TO COUNCIL. AS THIS
WAS AN INFORMATIONAL ITEM ONLY THERE WAS NOT MOTION OR VOTE.
18. Review of accomplishments and direction on strategic goals, objectives and tasks
RECOMMENDATION Provide Council comments and direction on calendar year 2009
and Fiscal Year 2009/10 accomplishments and direction on strategic goals, objectives,
tasks and action steps in preparation for the next 6-18 months work plan and budget
development.
CITY ADMINISTRATOR DAN HOLLER PRESENTED THIS ITEM TO COUNCIL. HE ALSO
ANNOUNCED THAT THE JANUARY 14 JOINT MEETING WOULD PROBABLY BE MOVED
TO FEBRUARY. HE ANNOUNCED THAT COUNCIL MEMBER MILLER IS THE
INCOMING ERC PRESIDENT.
J. ADJOURN
Lisa Swarthout, Mayor Kristi Bashor, City Clerk
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