posted 08-04-2010 08:45 AM            

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MINUTES OF THE
CITY OF GRASS VALLEY
CITY COUNCIL MEETING OF MAY 26, 2009
Lisa Swarthout, Mayor Jan Arbuckle, Vice Mayor
Yolanda Cookson Dan Miller Chauncey Poston
REGULAR MEETING OF THE GRASS VALLEY CITY COUNCIL,
CAPITAL IMPROVEMENTS AUTHORITY AND REDEVELOPMENT AGENCY
7:00 P. M., TUESDAY, May 26, 2009
COUNCIL CHAMBERS
GRASS VALLEY CITY HALL (LOWER LEVEL)
125 EAST MAIN STREET, GRASS VALLEY, CALIFORNIA
Telephone: (530) 274-4310 - Fax: (530) 274-4399
E-Mail: info@cityofgrassvalley.com Web Site: www.cityofgrassvalley.com
AGENDA

PLEDGE OF ALLEGIANCE:
ROLL CALL: Vice Mayor Arbuckle, Council Member Cookson, and Mayor Swarthout
were present. Council Member Miller and Council Member Poston were absent
C. AGENDA APPROVAL
The City Council reserves the right to hear items in a different order in order to accomplish
business in the most efficient manner.
D. INTRODUCTIONS AND PRESENTATIONS
1. Presentation of Proclamation and Recognition of the Sacramento Regional Chapter of the
American Public Works Association (APWA) Award to Gordon Pulkrnghorn, Maintenance
Worker III, the 2009 recipient of the "Tom Dosh Award"
Assistant Public Works Director Mike Healy presented this item to Council
The Mayor presented an award certificate to Gordon Pulkinghorn and one to Tim
Kiser, Public Works Director/City Engineer.
Police Chief John Foster came forward and introduced a guest from Nigeria who is
retired and was an inspector general for the police force in Nigeria The Chief met
him at the Point Man Leadership Institute he attended in Hume Lake California.
E. PUBLIC COMMENT - There is a time limitation of three minutes per person. For any items
that are not on the agenda and within the jurisdiction or interest of the City, please come to the podium
at this time. If you wish to speak regarding a scheduled agenda item, please come to the podium when
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the item number and subject matter are announced. When recognized, please begin by providing your
name and address for the record (optional). Anyone wishing to submit written information at the meeting
needs to furnish ten (10) copies to the City Clerk in advance to allow for distribution to City Council, staff
and the media.
I.
Council Member. Cookson spoke about attending the Nevada County Business
Association Meeting Vice Mayor Arbuckle spoke about attending the Eagle Scout
recognition ceremony for 2 new Eagle Scouts and presenting them with Mayor’s
Award Certificates for their achievements She also announced that she has been
selected to attend the California Leadership Institute in July in Fresno Mayor
Swarthout spoke about attending the LAFCO meeting in Truckee and the budget
being voted on She mentioned that she spoke at the Nevada County Business
Association Meeting and she spoke about the email that she received from Howard
Levine that expressed his appreciation for the City’s partnerships in the community.
G CONSENT ITEMS (roll call vote)
Council Member Cookson requested that item number 15 be pulled from the consent
agenda for discussion Vice Mayor Arbuckle moved to approve the Consent Agenda
with exception of item number 15 which she requested be pulled from the consent
agenda, Seconded by Council Member Cookson Approved by a 3-0 roll call vote
2. Approval of Action Minutes of May 12, 2009
RECOMMENDATION: Approve Minutes as submitted.
3. Warrant Registers
RECOMMENDATION: Approve warrant disbursements in the amount of $2,016,034.20
for the period May 2, 2009 through May 15, 2009.
4. Rescind Resolution 96-77 - Sewer Allocation Reservation Fee
RECOMMENDATION That Council adopt Resolution No 2009-33 rescinding
Resolution No. 96-77, Sewer Allocation Reservation Fee
5. Solid and Hazardous Waste Commission request to the levying and collection of narcel
charges for Solid Waste Management Purposes
RECOMMENDATION: Adopt Resolution No. 2009-31 approving and consenting to the
levying and collection of parcel charges for solid waste related purposes as recommended
by the Solid and Hazardous Waste Commission
6. Annual Chemical Purchase of Caustic Soda (30%)
RECOMMENDATION: That Council: 1) award an agreement with Brenntag Pacific Co.,
Richmond, CA; 2) authorize the Public Works Director/City Engineer to execute a
purchase order up to $28,160.00 for Caustic Soda; and, 3) authorize the Public Works
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Director/City Engineer to approve amendments up to 10% of the original agreement
amount, subject to legal review
7. Annual Chemical Purchase of Liquid Alum
RECOMMENDATION That Council 1) award an agreement with General Chemical
Performance Products, LLC, Parsippany, NJ, 2) authorize the Public Works Director/City
Engineer to execute a purchase order up to $15,444. 00 for Liquid Alum, and, 3) authorize
the Public Works Director/City Engineer to approve amendments up to 10% of the original
agreement amount, subject to legal review
8 Annual Chemical Purchase of Chlorine Gas
RECOMMENDATION That Council 1) award an agreement with Sierra Chemical Co,
Sparks, NV, 2) authorize the Public Works Director/City Engineer to execute a purchase
order up to $7,110.00 for Chlorine Gas, and, 3) authorize the Public Works Director/City
Engineer to approve amendments up to 10% of the original agreement amount, subject to
legal review
9. Annual Chemical Purchase of Hydrated Lime
RECOMMENDATION: That Council: 1) award an agreement with Chemical Lime Co.,
Scottsdale, AZ, 2) authorize the Public Works Director/City Engineer to execute a
purchase order up to $70,091.00 for Hydrated Lime, and, 3) authorize the Public Works
Director/City Engineer to approve amendments up to 10% of the original agreement
amount, subject to legal review
10. Annual Chemical Purchase of Sodium Hypochlorite
RECOMMENDATION: That Council: 1) award an agreement with Sierra Chemical Co.,
Sparks, NV, 2) authorize the Public Works Director/City Engineer to execute a purchase
order up to $12,453. 00 for Chemical Sodium Hypochiorite, and, 3) authorize the Public
Works Director/City Engineer to approve amendments up to 10% of the original
agreement amount, subject to legal review
11. Annual Chemical Purchase of Sulfur Dioxide
RECOMMENDATION That Council 1) award an agreement with Sierra Chemical Co,
Sparks, NV, 2) authorize the Public Works Director/City Engineer to execute a purchase
order up to $3,907. 00 for Sulfur Dioxide, and, 3) authorize the Public Works Director/City
Engineer to approve amendments up to 10% of the original agreement amount, subject to
legal review
12. Annual Chemical Purchase of Cationic Emulsion Polymer
RECOMMENDATION That Council 1) award an agreement with Ondeo Nalco Co,
Naperville, IL, 2) authorize the Public Works Director/City Engineer to execute a purchase
order up to $23,409.00 for Cationic Emulsion Polymer; and, 3) authorize the Public Works
Director/City Engineer to approve amendments up to 10% of the original agreement
amount, subject to legal review
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13. 2009 Street Rehabilitation Project - Authorization to Bid
RECOMMENDATION: That Council: 1) approve the findings that the project is
categorically exempt from the provisions of the California Environmental Quality Act
(CEQA); and 2) authorize the advertisement for bids
14. Award of Contract for Wastewater Treatment Plant Bio Solids Hauling Services
RECOMMENDATION That Council 1) award a contract for Wastewater Treatment
Plant Bio Solids hauling/disposal and monitoring services, 2) authorize the Public Works
Director/City Engineer to execute the contract with Synagro West, LLC of Suisun, CA, in
an amount not to exceed $100,000 00, and, 3) authorize the Public Works Director/City
Engineer to approve amendments up to 10% of the original agreement amount, subject to
legal review
15. Award of Contract - Purchase Three (3) Electric Vehicles
RECOMMENDATION That Council 1) award a contract to Auto West Chrysler, Jeep
and Dodge, of Roseville, CA, and 2) authorize the Public Works Director/City Engineer to
enter into an agreement for purchase of three (3) electric vehicles and associated charging
equipment at a price not to exceed $49,000.00, subject to legal review
16. Adopt Ordinance No. 705 Prohibiting the Possession, Use and/or Sale of Fireworks within
the City of Grass Valley.
RECOMMENDATION: That the City Council adopt Ordinance No. 705 repealing all
sections of Title 8, Chapter 8.44 Fireworks and adding a new Section 8.44.010 -
Fireworks-Prohibition
17. Move Date of Public Hearing for Landscape and Lighting Districts (LLD) - Annual
Assessments for fiscal Year 2009-10 and Benefit Assessment District (A.D.) - Annual
Assessments for fiscal year 2009-10 to June 9 2009
RECOMMENDATION: Adopt three Resolutions (2009-34 through 2009-39)
Resolutions directing the filing of annual reports and intentions for Commercial LLD
#1988-1, Residential LLD #1988-2, Morgan Ranch Unit 7 A D #2003-1 and to move the
public hearing date from May 26, 2009 to June 9, 2009
18. Donation of Sidewalk on Idaho-Maryland Road
RECOMMENDATION: That Council: 1) acknowledge and accept the donation of
construction of a portion of sidewalk on Idaho-Maryland Road between the existing
sidewalk at 950 Idaho-Maryland Road and the property at 995 Golden Gate Terrace, and 2)
direct staff to draft a letter for the Mayor’s signature thanking King Engineering, Inc.,
Bobby Jones Concrete, and E-Z Construction, for their donation
19 Execution of Covenant / Agreement between City Redevelopment Agency (RDA) and
Maria Ramos (MRI) to set terms and conditions on a temporary construction easement and
lot line adjustment for a portion of Agency property at 202 Richardson Street
RECOMMENDATION: Authorize Chairman to sign Covenant / Agreement with MRI.
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H ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION OR SEPARATE
ACTION AND / OR ANY ADDED AGENDA ITEMS
Item 15 was removed from the consent agenda and placed onto the regular agenda as
item number 24.
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20. City of Grass Valley Support for Expansion of Broadband in Nevada County
RECOMMENDATION Adopt Resolution No 2009-32 to support and promote local
broadband expansion, access and usage in Nevada County.
City Administrator Dan Holler presented this item to Council
Vice Mayor Arbuckle moved to adopt Resolution No 2009-32 and promote local
broadband expansion access and usage in Nevada County,
Seconded by Council Member Cookson Approved by a 3-0 voice vote
21 CMAO Grant Application (FY 2009/10 through FY 2011/12)
RECOMMENDATION That Council 1) review and approve the proposed Congestion
Mitigation and Air Quality (CMAQ) Grant Project List, 2) authorize the Mayor to sign a
letter of support for the application for CMAQ Giant funds and Council’s Project
Prioritization list, 3) authorize the Public Works Department to apply for CMAQ Grant
Funds, and 4) authorize the Public Works Director/City Engineer to execute any
agreements and all documents required or deemed necessary or appropriate to obtain
CMAQ Funds.
Tim Kiser, Public Works Director/City Engineer presented this item to Council
Council Member Cookson moved to 1) review and approve the proposed Congestion
Mitigation and Air Quality (CMAQ) Grant Project List, 2) authorize the Mayor to
sign a letter of support for the application for CMAQ Grant funds and Council’s
Project Prioritization list, 3) authorize the Public Works Department to apply for
CMAQ Grant Funds, and 4) authorize the Public Works Director/City Engineer to
execute any agreements and all documents required or deemed necessary or
appropriate to obtain CMAQ Funds, Seconded by Vice Mayor Arbuckle Approved
by a 3-0 voice vote.
22. Resolution Making Financial Hardship and Limitation Findings
RECOMMENDATION Adopt Resolution No 2009-30 A Resolution of the City of Grass
Valley setting forth financial hardship and work load limitations impacting the ability to
fund and need for City employee staffing levels and recognizing the financial hardship
facing the City for Fiscal Years 2008-09 and 2009-10
Dan Holler, City Administrator presented this item to Council
Council Member Cookson moved to adopt Resolution No 2009-30 A Resolution of
the City of Grass Valley setting forth financial hardship and work load limitations
impacting the ability to fund and need for City employee staffing levels and
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recognizing the financial hardship facing the City for Fiscal Years 2008-09 and 2009-
10; Seconded by Vice Mayor Arbuckle. Approved by a 3-0 voice vote.
23. Set June 9, 2009 as public hearing on the Fiscal Year 2009-10 Budget
RECOMMENDATION: Set and publish Jun 9, 2009 as the public hearing on the City and
Redevelopment Agency Fiscal Year 2009-10 Annual Proposed Budget, Appropriation
Limit for the City and proposed changes to the City of Grass Valley Fee schedule for
FY09- 10 (City and Redevelopment Agency Item)
Debby Sultan, Assistant Finance Director presented this item to Council.
Council Member Cookson moved to Set and publish June 9, 2009 as the public
hearing on the City and Redevelopment Agency Fiscal Year 2009-10 Annual
Proposed Budget, Appropriation Limit for the City and proposed changes to the City
of Grass Valley Fee schedule for FY09-10; Seconded by Vice Mayor Arbuckle.
Approved by a 3-0 voice vote.
24. Award of Contract - Purchase Three (3) Electric Vehicles
RECOMMENDATION: That Council: 1) award a contract to Auto West Chrysler, Jeep and
Dodge, of Roseville, CA; and 2) authorize the Public Works Director/City Engineer to enter into
an agreement for purchase of three (3) electric vehicles and associated charging equipment at a
price not to exceed $49,000.00, subject to legal review
This item was originally item number 15 that was pulled from the consent agenda by
Council Member Cookson. Tim Kiser, Public Works Director/City Engineer
presented this item to Council and answered the question that Council Member
Cookson had concerning this item Council Member Cookson moved to 1) award a
contract to Auto West Chrysler, Jeep and Dodge, of Roseville, CA, and 2) authorize
the Public Works Director/City Engineer to enter into an agreement for purchase of
three (3) electric vehicles and associated charging equipment at a price not to exceed
$49,000.00, subject to legal review; Seconded by Vice Mayor Arbuckle. Approved by
a 3-0 roll call vote.
K. ADJOURN
The meeting was adjourned by Mayor Swarthout at 7:50 pm.
Lisa Swarthout, Mayor Kristi Bashor, City Clerk Page 6 of 6

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